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Quasar Accounting

Quasar is a full function, stand-alone business accounting package. With the proper licensing you can configure Quasar to have remote access via both LAN and/or WAN. Currently the Quasar server runs on just Linux but a Windows version of the server will be released shortly. There is both a Linux version and a Windows version of the Quasar Accounting client. The standalone point- of-sale currently runs in only Linux.

Global Features

server for Linux  - Quasar Accounting was developed for Linux on Linux. Currently the Quasar server runs on Linux, The point-of-sale runs on Linux. The Quasar client is available for Linux and Windows. You can work with any combination of Windows and Linux clients. international ready - Quasar's new international ready features include the ability to define your monetary symbol, monetary format, date format, time format, number format and percentage format. Any and all text can be translated or changed to suit your specific requirements. In addition Quasar has a standard Canadian format and a standard United States format. graphical user interface - Quasar was designed using Qt which is the same library used for the KDE user interface and other Linux projects.      fast/easy data entry - The Quasar main window, icons, menus, lookups, and search functions have all been designed with you, the user, in mind. Screens were kept simple with instant access to advanced functions and superior access to supporting data. quick error correction - Existing transactions are easy to find and easy to edit. Quasar has a find transaction screen that allows you to find a transaction very quickly using a variety of selection criteria. backup and restore - Backup your company to a backup file and restore it as and when the need arises. recurring transactions - Define recurring transactions for recurring journal entries, recurring cheques, recurring customer invoices, recurring vendor invoices and recurring vendor payments. on-line help - On-line help is available for every screen. A table of contents provides the ability to move around and view several help screens in succession. preferences - Set your style, font and color preferences. multiple companies - Create and manage multiple companies within the same application. import data - Quasar makes maximum use of XML files for importing. Using XML files you can import data such as the chart of accounts, inventory, customer information, vendor information, opening balances, journal entries, purchase orders, packing slips, vendor invoices, customer invoices, consignments in and consignments out . drill down feature - From most Quasar information screens you can drill down and view the detail of the actual transactions. This will be limited only by the user security access. mailing labels - Print mailing labels for customers, vendors, employees and personal acquaintances. Select labels from one of our supported forms. work shift control - Every point-of-sale transaction includes date, time, work station, employee , store and shift. After a each work shift, you can close the shift, complete cash reconciliations using a cash reconcile wizard and report on the results.

Security Features

customized menus by user - Multiple XML menu files can be defined. The Quasar user can only access the areas of the application that are included in the menu file that they are linked to. This method effectively locks users out of complete sections of the application. security types assigned to users - Multiple security types can be defined. These security types are then linked to the Quasar users. Users can then only view, edit, delete or create data that is allowed within their specific security type. In addition, flags control specific functions within some screens. Accounting Features chart of accounts - With Quasar you can create a completely new chart of accounts or you can import a sample chart and modify it as required. financial statements - Financial reports include balance sheets, profit and loss statements and trial balances. A transaction journal provides the detail of selected transactions. An inquiry screen provides detailed activity of an account, customer or vendor. create journal entries - With Quasar you can complete all of your common or reversing journal entries. All other accounting entries are done as you buy, sell or conduct normal business activities.

Sales Features

customer quotes - Create customer quotes. Quickly turn quotes into sale orders or invoices. customer sales orders - Create customer sales orders. Sales orders dedicate stock for ordering purposes. Sales orders can be quickly turned into customer invoices. customer invoices - Create customer invoices with multiple lines. Invoice may be paid immediately with a single or multiple tenders, or charged to a receivable account. Automatically gather reference information by customer and report on this information. For example, report by purchase order number by customer. customer loyalty program - Assign points to customers for their loyalty and provides the ability customers to earn discounts based on those accumulated points. o Special discounts are defined to redeem customer points. o Points are defined by item, hence higher profit items can be set to generate more points. o Customer points are displayed on receipts o Cashiers are notified when a customer has earned enough points to receive a points discount. gift cards -Sell customers serial number tracked gift cards and track the remaining balance on those cards as they are redeemed at the point-of-sale. store credits - Provides the abililty to issue serial tracked store credits for returned products and tracks those credits as they are redeemed. multiple taxes - Define multiple taxes and tax groups with variable rates. If necessary define tax on tax. Taxes collected and paid post to appropriate accounts. Define if a customer is exempt from paying a specific tax or taxes. selling discounts - All discounts have an audit trail. Define both line discounts and transaction discounts. A discount may be a percentage discount or a dollar amount. Specify start and stop dates, start and stop times and specific days of the week that discounts are valid. Transaction discounts can be assigned in the customer master screen so that a customer will automatically receive discounts when they purchase products. Within each discount you can define include and/or exclude limits which limit the discounts to specified stores, specified customers, specified departments, specified subdepartments and/or specified items. price/zone management - Following is a list of the pricing features: o pricing can be created for multiple price zones o in additional to a regular price for each zone define up to four customer level prices. This means a customer can assigned either the regular price or one of the four price levels o up to four quantity levels can be defined for each zone for each item. Quantity levels can be configured in such a way that the customer receives the lower price for the total quantity once they have purchased a specified quantity or alternatively the quantity levels can be configured so that the customer receives only the lower price on the quantity of the item that they purchase above the quantity level o promotions batches specify a promotion with opening and closing dates, start times and stop times and the day of week the promotion is valid. Within each promotion you can define promotion limits which limit the promotion to specific stores and/or specific customers. o the price calculation screen provides the ability to calculate prices such as percentage off prices, dollar off prices, cost plus prices or at/for pricing. Price calculation provide the ability to define prices with start date, stop dates, start times, stop times and days of the week the calculated price is valid. Additional price limits provide the ability to limit the prices to specific stores, customers, departments, subdepartments and items. o with Quasar you can include both taxes and/or container deposits in the selling price. Quasar accurately breaks out the taxes and deposits for your customer. o a price batch screen allows multiple price changes to be implemented at one time. Prices may be calculated based on a mark-up from cost, a gross margin, a target gross margin or a percentage increase or decrease. In addition to using the price batch to calculate regular prices it can be used to calculate the four customer level prices and the four quantity level prices for each item. o Define your own rounding rules so that that your prices round to your favorite price points. cash reconciliation - Balance your daily cash intake and record over/shortages and bank deposits using Quasar's cash reconciliation screen. Accounts Receivable customer types - Define customer types with default information such as the ledger account. You can the view your receivables by account type. For example you may have a Commercial and Regular type. credit terms - Provide different credit terms to your customers as required. aged receivables - An aged receivable screen provides an aged summary and aged detail of your receivables. Aged receivables may be viewed by type or customer and from this screen you can drill down to view individual transactions. payments - Receive payments on account and allocate payments to specific invoices. payment discounts - Give early payment discounts such as 2% Net 10 Days. print customer statements - Print for all customers, by store or by customer. customer cheques - Create cheques for customers that directly impact their balance. customer adjustments -  Adjust customer balance or transfer customer balance from one customer to another.


auto orders - Create purchase orders automatically using either the auto order by min/max or the auto order by sales history feature. group auto orders - Automatically generate an order to a central location for a group of stores. Stock can then be transferred to the stores using the stock transfer feature, manual purchase orders - Create purchase orders with multiple items manually. order templates - Place repeat purchase orders with the aid of purchase order templates. open orders - Items on open orders are shown as on order and on order quantities may be viewed and reported on. cost management - Costs for individual items can be updated with a click of a button from a purchase order.


generate vendor invoices - Generate vendor invoices by importing purchase orders. orders closed - Orders are automatically set to inactive when all products are received on the order. backorder handling - If backorders are accepted from a vendor then an order remains open until all items are received. However, if backorders are not accepted then an order is closed as soon as some items on the order are received. update costs - Costs may be updated with a click of a button in the vendor invoice screen. cost management - Following is a list of the cost features: o Quasar handles taxes that are included in the cost of your items and accurately breaks the tax out to provide you with the true cost o Quasar handles container deposits that are included in the cost of your items and accurately breaks the deposit out to provide you with the true cost. o Quasar handles environmental levies that are added to the cost of your items. o Costs can be set by store and/or by vendor. true landed cost - Quasar provides the ability to define charges such as freight charges and franchise fees. Charges, such as Freight, can be allocated to the cost of each item based on that items actual weight (landed cost = cost + freight charges) . Charges, such as franchise fees, can be allocated to the cost of an item based on the cost of that item (landed cost = cost + franchise fee). Quasar handles multiple charges on one vendor invoice. Charges can be included on the vendor invoice (internal), or they can come as a separate billing on a third party invoice (external). Either way Quasar provides the ability to include the charges in the landed cost calculation. vendor billing - A vendor invoice screen provides the ability to enter vendor bills complete with reference numbers and payment terms. vendor claims - Create and post vendor claims for short shipments, incorrect pricing, incorrect freight routing, defective goods and damaged goods. purchasing charges - Add charges such as franchise fees or freight to an invoice.

Accounts Payable

view payables - View aged payables both in summary and in detail. vendor payment - Pay a specific vendor with the vendor payment screen or pay multipe vendors with the pay bills screen. Select a specific vendor to pay, or choose to pay several bills. Pay an entire invoice or make a partial payment. Know your bank balance and know your cash requirements. Allocate payments and credits to specific invoices or allocate them to the oldest invoices. Define early payment terms and take early payment discounts. cheque writing and printing - Create quick cheques, pay existing bills or write customer cheques that directly impact the customers accounts receivable detail. Write cheques manually, pay online, or professionally print them to a printer using a cheque form. bank reconciliation - Reconcile a bank account or other ledger account to an external statement. A bank reconciliation may be conducted in several sittings, storing the reconciliation after each sitting. Print the details of your reconciliation now or in the future.

Inventory Management Features

departments and sub-departments - Departments are the highest level of inventory. Sub-departments are nestled within departments and items are nestled within sub-departments. This hierarchy provides an excellent tool for finding, reporting and listing items. Subdepartments contain the default margins and tax information for a price zone. full margin control - Quasar's extensive margin control starts with setting target margins by sub-department and the ability to report on which items are not meeting your target margins. In the item master screen, margin percentages are calculated for you, if you enter a price, and if you enter a margin percentage, the price will be calculated for you. container deposits - Many products are shipped with container deposits. For example, bottle deposits, can deposits and pallet deposits. In Quasar you can define if the container deposit is included in the cost of each item or billed separately on the vendor invoice. You can also define if the container deposit is included in your selling price or if it is to be added separately to the customer invoice. sales history - Access to accurate sales history is very important to proper inventory management. The Quasar sales history screen provides the ability to view your history by month, week or day. You can view the sales history for an individual case size or for all sizes that the item is sold by. For purchasing purposes you can view your sales in either the selling case size or in the purchasing case size. If opened from a purchase order, the sales history screen displays the history of each item as you enter them on the order. barcode labels and signs - Design your own barcode shelf labels, shelf talkers and signs and print them using the new Quasar labels screen. item adjustments - An item adjustment screen provides the ability to change the on hand quantity and/or on hand value of an item(s). All adjustments post to the ledger accounts. Inventory can not be adjusted without an audit trail. active and stocked status - Define the state of your inventory. Only active and stocked items appear on inventory lists and lookups by default. This provides the ability for a large inventory database while minimizing the size of lists and reports. powerful reporting - View the stock status of any item at any time. View the sales history of an item by month, week or day. By date range you can view: o an items sales, purchases and adjustment activities in both summary and detail o all transactions containing a specific item or group of items o all sales of a specific item or group of items o all purchases of a specific item or group of items o In all of the above cases you can drill down and view the actual transactions. You can report on items purchased by specific customers and you can report on items sold to you by specific vendors. You can very quickly find any transaction with a specific item on it.

Stock Transfers

security controlled - Only designated staff in the sending store may create transfer. Only designated staff in the receiving store may receive a transfer. This ensures that product does not mysteriously go lost between two points because stock sent out remains in-transit until it is received at the receiving store. in-transit - In-transit amounts are are tracked for viewing and reporting. stock transfer list - The stock transfer list displays both out-going and in-coming transfers for the stores.

Handheld Interface (Wireless)

download handheld application - Download the handheld application from Quasar Accounting into the handheld unit automatically when the programs are updated real time inventory - Interface directly with the server and create, add and edit counts in real time

Multi Store

financials by store - The multi store feature provides the ability to run multiple stores on a network. Financial statements can be printed by store or as a complete company. Payables and receivables can be treated as common for all stores, or if you prefer, you can keep them separate. inventory information - View reports, stock status and sales history for the entire company, or alternatively view information from a specific store. stocking by store - Define, by store, which items are stocked and which ones are not. In addition define min/max levels and purchase multiples by store. pricing by zone - While it is easier to have common prices you can define separate prices for defined zones and then link stores to the appropriate zone. You can even set a special price, specific to a single customer or group of customers, that is valid only at selected stores cost by store -  Costs may be the same for the entire chain or separate by store. stock transfers - A special transfer screen provides the ability to transfer stock between two stores. This is security controlled so that only specific staff can create a transfer and only specific stall can receive a transfer. Stock onhand is reduced in the sending store immediately when the transfer is created.  However, it stays in transit in the receiving store until received. expense allocation - A ledger transfer screen provides the ability to allocate expenses and/or other account amounts from one store to multiple stores. For example, you may setup an administration office as a store. Pay all bills from that site and allocate expenses appropriately.

Reporting Features

fast and easy reporting - Standard reports include balance sheets, profit and loss statements, trial balances, inventory at cost, inventory at retail, item ranking, item analysis, discount reports, price details and many more. Special screens have been created to make obtaining information fast, easy and concise, with as much detail as is required. Most of the information screens provide the ability to drill down to the transaction level. All provide the ability to print your information to a file or printer. A summary report provides the ability to view the summary information of sales, margin, transactions, tenders, taxes, deposits and discounts. report creation - Reports are all written in XML outside of Quasar. Hence users can define their own XML reports and just add them to the list of available reports. QUASARTM is a Trade Mark of Linux Canada Inc.
Welcome to Quasar
Main Screen
Customer Quote
Customer Invoice
Auto Order
Purchase Order
Pay Bills
Customer Payment
Quick Cheque
Vendor Claim
Customer Return
Stock Status
Item History
Journal Entry
Item Adjustment
Price Batch
Promotion Batch
Item Master
Item Transfer
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